Free Template

Board Report Template

Generate a professional board-ready financial report with P&L summary, key performance indicators, budget vs actual analysis, and structured commentary sections. Designed to save finance teams hours of slide-building and number-crunching each month.

What's included

Everything in this template

  • P&L summary with budget vs actual and prior year comparisons
  • KPI dashboard (revenue, margins, headcount, cash)
  • Variance analysis with RAG status indicators
  • Cash position and runway summary
  • Commentary sections for each P&L section
  • Appendix with detailed schedules

Template preview

See the structure

fx=(Actual - Budget) / Budget
KPI
Actual
Budget
Var %
Revenue
£797k
£780k
+2.2%
Gross Margin
61.2%
60.0%
+1.2pp
EBITDA
£286k
£270k
+5.9%
Cash
£450k
£420k
+7.1%
Headcount
58
55
+5.5%

Step by step

How to use this template

1

Pull in the latest financials

Import your month-end P&L, balance sheet, and cash position. The template populates the summary tables and KPI dashboard automatically.

2

Review variance analysis

The template highlights material variances (>5%) in amber or red. Focus your commentary on these items — your board wants to understand the "why".

3

Add commentary

Write concise commentary for each P&L section: revenue performance, cost management, and key initiatives. Keep it factual and forward-looking.

4

Update the KPI dashboard

Check that all KPIs are current. Add trend arrows and RAG status to highlight which metrics are on track and which need attention.

5

Export and distribute

Export to PDF for distribution or share a live link for real-time access. In Grove FP, board members can drill into any number.

Watch out

Common mistakes to avoid

Overwhelming the board with too much detail — focus on the 5-8 metrics that matter most

Presenting numbers without context or commentary on what drove the results

Not including a forward-looking section on outlook and risks

Using stale data — ensure all figures are from the latest closed period

Build this in Grove FP in minutes

Import this template directly into Grove FP and start planning. No credit card required.

FAQ

Frequently asked questions