Plan every hire at the individual position level. Enter role, department, start date, and base salary — the template calculates employer NI, pension, benefits, and equipment costs automatically. Fully loaded costs roll up to the P&L by department and month.
What's included
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Step by step
Enter each position with role title, department, employment type (permanent, contractor, freelancer), and planned start date.
Enter base salary for each position. The template applies your employer cost rates (NI, pension, benefits) to calculate fully loaded cost.
For new hires, set a ramp period (typically 1-3 months) during which costs are lower or productivity is reduced.
Enter expected attrition rates by department. The template models the gap period and backfill timing for each leaver.
Check the department roll-up to see total headcount, FTE, and fully loaded cost by department and month. Adjust hiring plans to stay within budget.
Watch out
Using base salary instead of fully loaded cost — employer costs add 25-40% on top
Assuming all hires start on day one rather than phasing across the year
Ignoring attrition — even low turnover (10-15%) significantly affects headcount and cost
Not including recruitment fees (15-20% of salary for agencies)
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Import this template directly into Grove FP and start planning. No credit card required.
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